HOTEL MANAGEMENT
SYSTEM INDIA
Assent Soft Solutions Hotel Management System has all
the features required for all Small & Medium hotels to function
seamlessly. It is very friendly to use
and manage all operations of a Hotel
very effectively. The simple software
can be setup for unique needs. AssentSoft
Hotel management system has been conceived by blend of seasoned professional. It is geared up to meet the demands of
running a modern Hotel, Restaurant and bar.
This system will give full solution for the Hotel Management. It will work on network so that multiple
users will be able to work on this system simultaneously. It is a comprehensive software suite
consisting of integrated modules for
various aspects of Hotel Management. This
class of software is often referred to as Property Management System in the
industry. In our lodging software all
modules are tightly integrated and all hotel programs are included in one
price, meaning all modules are included at no additional cost
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Quick Contact
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Reservation Management
- Single interface Reservations/Walk Ins/Group Bookings
- User defined Reservation Type – Confirmed, Unconfirmed, Wait Listed
- Guest detail retention – No need to reenter all details for
returning guests
- Single window reservation search
- Rights based override facility for standard room rates/packages
- Special request booking for guests for Front Office/House Keeping
- Day Use/Late Check Out with option of additional charge
- Group reservations with group owner marking for effective
communication
- Market Code and Business Source track for statistical analysis
- Travel Agent, Company and City Ledger for commissions, direct
billing and special rates
- Advance deposit
- Reservation confirmations by email
- Reservation cancellations with defined rules for cancellation
charges
- No Show reservations with defined rule for no show charges
- Facility to Reinstate Cancelled and No Show Reservations
- Automatic reservation release on non-payment of deposit by release
date
- Information entry for guest pick up/ drop off
- Reservation amendments and auto confirmation email
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Front Office
- Selection based room allocation – No confusion and increased guest
satisfaction
- Thoughtfully structured single user interface for Walk Ins,
Reservations, and Groups
- Customizable Guest Registration Card
- Multiple guest names and sharers per room
- Group check in
- Published/Negotiated/Allocated room rate
- Stay amendments
- Online Credit Card payments
- Complete guest history with number of stays, dates of stay and
rates offered
- Facility to black list a guest to avoid future problems
- Room move allowed at any point in time
- Multi currency support
- Incidental charge posting
- Unlimited folios for same check in
- Transfer/Split/Routing of charges
- Group check out
- Incident invoice for non staying guests (Miscellaneous sales)
- Customized Invoice/Folio printing
- Reinstate check In/check out before night audit
- Quick statistical view
- Tape chart/stay view
- Unified dashboard
- Discounts based on user rights
- Easy and clear Night Audit
- Readable and understandable Audit Trails for all important
transactions
- City Ledger/Direct Billing Management
- Travel Agent Commission
- Advance Deposit Ledger
- Expense Management
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Online Bookings
- Integrated Web Reservation module for hotel website
- Option to show real time/allocated room availability
- Option to show real time/allocated price
- Real time reservation confirmation for booker
- Stay date driven rates and packages – Multiple offers possible
- Single and Multiple room bookings
- Link to sell rooms via GDS/IDS like Expedia.com, Hotels.com and
other intermediary websites
- Reservations from website visible to Front Office in real time
- Pull and Push based integration with Channel Management Software
- Information entry for Guest pick up/ drop off
- Online reservation cancellation facility for registered
guests/users
- Option to offer Confirmed Reservation/Reservation Request
- Optional online credit card payment
- Console and Interface for Travel Agent/Company
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- Unlimited number of
seasons spread over multiple years
- Negotiated / Special
Rates for Travel Agents and Corporate Customers
- Extra charges for
additional persons
- Daily and long-stay
rates
- Multiple rates and
rate types support in a single stay
- Separate price
allocation facility for your website
Housekeeping
- Single screen house status reporting
- User defined room statuses: dirty, clean, inspected, under repair
- Visibility of housekeeping status for Front Office staff
- Visibility of remark/request/message set by guest/front office
staff
- Chamber maid assignment to rooms and daily list for chamber maids
- Maintenance work order
- Room blocking for maintenance
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Walk-in or over the phone reservations for single or group can be
done by staff instantly and online bookings are automatically updated in the
system.
Reservation Confirmation
Once the reservation details are entered by the staff, confirmation
email is generated that can be emailed or hard copy can be printed in multiple
formats. Automated email confirmation is sent by the system for online bookings
received from website or travel websites.
Housekeeping lets you track status of all the rooms in the hotel
with Assent Absolute’s easy to understand GUI. Track rooms which require
immediate attention and assign task to staff for quick fix pre guest arrival.
Check-in
Upon guest’s arrival, the front desk staff can easily check-in the
reservation right from the main dashboard. Staff can use various parameters to
quickly search the guests in the system by name, invoice No., Room Type, etc.
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Easily organize all your reservations for group bookings; apply
charges to the main folio or individual reservations. Assign color codes to
specific groups for easy identification and assigning extra charges.
Create special rates and discounts for corporate clients which can
be easily assigned to the folio or city ledger accounts for direct billing to
the company.
Extra Charges
Predefined extra charges (inclusions) are automatically added to
the room folio and other unforeseen extra charges can be added manually to the
folio.
Upon check-out, staff can apply any additional charges to the folio
and accept payment in cash or credit. Furthermore, staff can easily generate a
single folio for multiple rooms and split folio for a single room.
Reports
Generate multiple reports types and save them in various formats
such as. pdf, .xls, .doc, etc. In addition, special reports can be generated
for corporate clients and agents.
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